Enrolling in your research degree

Welcome to Monash University!

Now that you've accepted your offer, you are ready to enrol.   You should enrol within 10 working days of your start date which is specified in your offer.

Below is what you need to know to enrol for:

  • internal Doctorates/Research masters;
  • external Doctorates/Research masters;
  • Monash University Malaysia;
  • internal transfers (Masters to PhD or vice versa); and
  • joint research awards.

Pre-enrolment

To create your Monash account, you will need your Monash ID number (which you can find in your offer letter).

It may take a few hours for your account to be activated and you need your Monash account activated to continue the next steps of your enrolment.

Graduate research students are not able to complete their enrolment online. Your enrolment is completed directly with the Monash Graduate Research Office.

However, using your Monash account, you are able to register your details online.

Within the Web Enrolment System (WES), select the Enrolment / Re-enrolment link and complete the following only:

  • (update) your address and contact details;
  • fill out the Enrolment Questionnaire;
  • complete the student amenities fee (SA-HELP) module (you'll only see this if you're eligible and after completing the Questionnaire); and
  • agree to education rules and health cover for overseas students (international students only).

If you have any questions regarding the above, please contact Monash Connect.

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Preparing for your enrolment

As part of your enrolment the following documents are required. Some of these documents you would have provided with your application; however, it is a condition of enrolment that the originals or certified copies are sighted.

  • Course Enrolment form
    Some courses have a coursework component, please refer to the Faculty specific requirements tab for further details
  • Intellectual Property and ethics form
  • Scholarship Banking Details form (if you have been awarded a University scholarship).
  • Original and/or certified copies of your academic transcripts (photocopies will not be accepted)
    Indicating successful completion for all qualifications completed at institutions other than Monash University (not required for re-admission students and internal course transfers)
  • Original and/or certified copy of your proof of citizenship (photocopies will not be accepted)
    Passport, birth certificate or citizenship certificate (not required for re-admission students and internal course transfers)
  • Copy of Visa (international students)
  • Copy of eCoe (international students and applicable to internal/on-campus students only)
  • Any other documents
    As identified and listed in the Conditions of Offer section on your course offer letter
  • If any documents are in a language other than English, you must provide certified translated copies. Monash prefers NAATI qualified translators.

As part of your enrolment the following documents are required. Some of these documents you would have provided with your application; however, it is a condition of enrolment that the originals or certified copies are sighted.

  • Course Enrolment form
    Some courses have a coursework component, please refer to the Faculty specific requirements tab for further details
  • Intellectual Property and Confidentiality Declaration
  • Ethical Research Practices form
  • Original and/or certified copies of your academic transcripts (photocopies will not be accepted)
    Indicating successful completion for all qualifications completed at institutions other than Monash University (not required for re-admission students and internal course transfers)
  • Original and/or certified copy of your proof of citizenship (photocopies will not be accepted)
    Passport, birth certificate or citizenship certificate (not required for re-admission students and internal course transfers)
  • Any other documents
    As identified and listed in the Conditions of Offer section on your course offer letter, for example proof of payment as required by  Monash University Malaysia (if applicable).

If any documents are in a language other than English, you must provide certified translated copies. Monash prefers NAATI qualified translators.

Your particular program may have a coursework component. These units should be selected and added to your course enrolment form before being signed and stamped by their department and/or faculty.

This applies to the following:

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Finalising your enrolment

The Monash Graduate Research Office counter is operating virtually only until further notice, so it is not currently necessary to visit your campus to enrol and you may enrol via email. Note that you must be located within commuting distance of your Victorian research location/campus.

International students
In addition to the documents outlined in preparing for enrolment, you are required to provide a Victorian home address and evidence that you are currently residing in Victoria (such as a copy of your boarding pass and utility bill - all documents will be treated confidentially). Please contact us if you are unable to travel to Victoria.

To commence your enrolment (or if you have any queries), please email all required documents to mgro-candidature@monash.edu.

The Monash Malaysia Research Office is operating virtually only until further notice

Please contact your Malaysia School office and provide all necessary enrolment documents. The Malaysia office will liaise with us to finalise your enrolment.

If you are enrolling in a Joint PhD Program you will need to complete enrolment with both your Home and Host institutes.

Please follow the instructions in the Monash Australia tab as well as those provided to you by the partner institution.

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What’s next?

Visit our Support and Resources page to help you prepare to start your graduate research degree. Good luck with commencing your research degree at Monash University!