Graduate without attending a ceremony (in absentia)

For changes affecting semester one 2020, see COVID-19 updates - Graduations.

You can choose to graduate without attending a ceremony. This is called graduating in absentia. Your award will still be conferred at a ceremony and you'll receive your award certificate (testamur) later. Graduating in absentia is offered in Australia and Malaysia.

When to apply

When you apply to graduate in absentia, check the ceremony dates in your country and the relevant application deadlines.

Applying late

If you apply after the application close date for a round, your application will be in the next eligible ceremony round, so your award certificate and official digital graduation documents won't be available until after then.

An application for in absentia graduation might be accepted after the close of applications. This is at the discretion of the graduation unit and a late graduation fee will apply.

If you don't apply

We really encourage you to get your award certificate (testamur) and official graduation documents. You’ll find it handy to have this evidence of your award when applying for a job or future studies.

Coursework students

Once you're qualified to graduate, we'll email you at least twice to remind you to apply to graduate.

If you don't apply after a year of being qualified to graduate, we'll automatically graduate you in absentia. And we'll ask you to arrange to get your award certificate (testamur) and other documents.

How to receive your documents

Digital documents: within the following week of the ceremony, you'll receive an email on how to access your digital graduation documents online.

Award certificate (hard copy): your hard copy award certificate will be ready after the ceremony round. For how to receive your certificate, see below.

Nominate how to receive your hard copy

In the six weeks before your ceremony round, we'll email you with two options to receive your award certificate. These are:

Pay to have it mailed

Apart from attending your ceremony, this is the fastest way to get your certificate. We'll mail it to you in a postal tube by registered post. You'll be able to track the progress through the mail and will have to sign on delivery.

There's no charge for your certificate; you just pay a shipping fee:

  • within Australia and Malaysia AUD$18
  • all other locations AUD$58

We'll email you instructions on how and when to nominate the mail option.

To get your certificate at the earliest possible time, opt in for the first mailout by the nomination date (see below). Requests for the mail option made after this date will be processed fortnightly.

Collect in person

You can collect your certificate during the collection period, usually held about four weeks after the end of your graduation round. The collection locations are:

  • Australia: Monash Connect, Clayton campus
  • Malaysia: Malaysia Student Services

We'll email you instructions on how and when to nominate the collection option. If you miss the nomination deadline you'll have to pay to have it posted.

If you opt to collect your certificate by the nomination deadline (see below), but fail to collect it during the collection period, your certificate will be archived and you'll have to apply and pay to have it posted – after payment, this takes about four weeks.

Sending someone else to collect

If you’d like someone else to collect your award certificate for you, you can nominate a proxy. You'll need to complete the proxy authorisation form (pdf, 0.29 mb) and ensure your proxy takes both the form and their own photo ID when collecting your certificate.

Dates for documents

April graduation (Malaysia)

Document mail and collection dates for the April ceremony
Nominate how to receive your certificateDate
WES opens to nominate how to receive your certificate Mon 24 Feb
Option 1: Mail
Last day to request to be in first mailout (sent 17 Apr)
(Requests after this date will be sent fortnightly)
Fri 3 Apr
Option 2: Collect
Last day to request collection
(if you miss this date, you'll have to request the mail option)
Fri 3 Apr
Collection period in Australia and Malaysia Mon 4 – Wed 6, Fri 8 May
9am – 5pm local time

May graduation (Australia)

Document mail and collection dates for May ceremonies
Nominate how to receive your certificateDate
WES opens to nominate how to receive your certificate Mon 6 Apr
Option 1: Mail
Last day to request to be in first mailout (sent 16 June)
(Requests after this date will be sent fortnightly)
Thu 28 May
Option 2: Collect
Last day to request collection
(if you miss this date, you'll have to request the mail option)
Mon 8 June
Collection period in Australia and Malaysia

Collection dates may change due to health advice and rules for physical distancing and gatherings in response to COVID-19.
Mon 10 – Fri 14 Aug
9am – 5pm local time

September/October graduation (Australia)

Document mail and collection dates for September and October ceremonies
Nominate how to receive your certificateDate
WES opens to nominate how to receive your certificate Mon 17 Aug
Option 1: Mail
Last day to request to be in first mailout (sent 13 Nov)
(Requests after this date will be sent fortnightly)
Tue 6 Oct
Option 2: Collect
Last day to request collection
(If you miss this date, you'll have to request the mail option)
Tue 20 Oct
Collection period in Australia and Malaysia Wed 11 – Fri 13 Nov
9am – 5pm local time

Got a question? Monash Connect can help