monash.figshare is the research data and theses repository for Monash University. It allows researchers to manage, store, share and publish their research data as citable research outputs with a DOI. Researchers control who can access their data in a variety of ways.
Monash.figshare also holds the University’s collection of Doctoral and Masters by Research theses. Upon acceptance, the final version of the thesis is automatically added to monash.figshare from the Monash Graduate Research Office’s examination portal.
myResearch is both the university research management system and the new publications repository. It stores descriptions and copies of traditional reportable research outputs and its use enables research publications to be connected with information about our researchers, their grants and projects. Researchers are encouraged to link their research outputs in myResearch to relevant items in monash.figshare.
LabArchivesis an electronic lab notebook for the day-today recording of research and replaces traditional paper research notebooks. It provides comprehensive version control and has been cleared to store confidential and critical data. LabArchives content cannot be published.
Monash Collections Online is a content management system used by Monash University Library to manage the display, promotion, and dissemination of the Library’s digitised Special Collections, and showcasing Special Collection digital exhibitions.
A Digital Object Identifier (DOI) acts as a persistent link to your research and is allocated at the point of publication. Monash University manages the DOIs in monash.figshare to ensure the link always points to your items and files, allowing them to be citable for the long-term.
When working with a draft record, click on 'Reserve Digital Object Identifier' located toward the end of the upload form. This creates a DOI that is reserved for your record, but is inactive. You can supply this DOI to publishers for inclusion in an upcoming paper, however the DOI will not become active until you return to your record and publish your file in monash.figshare.
Like item records, published Collections also support version control. Therefore, any changes you make to the collection will need to be reviewed and published. There are two types of changes that need to be published for them to be visible in the public record.
1. Updating items to their latest version
If you have added an item to your Collection that is later published with new changes (either by yourself or the owner of the record), you can choose to either have these new versions show in your collection, or to keep them as they were when you originally added them.
Updating items in your Collection to their latest published version.
If items in your collection have new versions, a banner notification will display at the top of your screen when you next access the Collection from your My data area of monash.figshare.
Click on the Update items’ versions link
Select the item(s) you wish to update. Only those that have new version will be displayed.
Click the Update selected item button
Once you have finished updating the Collection, you need to publish a new public version.
Click on the Manage button, to the right of the Collection title
Click on Generate version
2. Publishing changes to a collection (e.g. after adding or removing items)
After publishing a Collection you can add additional, or remove existing, items. For this change to be visible in the public record you will need to publish a new version.
Go to the Collection tab of your my Data
Click on the Collections tab
Locate and click on the Collection you want to update
Make the desired changes then click on the Manage button, to the right of the Collection title
Monash.figshare allows you to publish a record about your research without making the files publicly available. There are two ways of doing this - making the files confidential or applying an embargo.
Confidential files are a permanent state that can not be removed after publishing the record. There is also an option to provide a reason for the confidentiality that visitors to your published record (descriptive information only) will be able to see.
You can embargo the research output using a set period (1 month, 4 months, 6 months, 12 months or 2 years) or using the calendar to select a specific date. Regardless of which method you choose, the published record will clearly state that an embargo currently applies, and display the date the embargo ends. Once the embargo has elapsed the record will automatically revert to open access.
Applying an embargo allows you to provide the publisher (or other parties) with a DOI of where the data will be made available, without revealing any of your work until you are ready. You can always edit the embargo date as long as the item has not been published.
Monash.figshare offers two types of embargo.
An embargo on the file(s) only, meaning that the description will be publicly visible but the research files themselves will not be.
An embargo on the whole item, meaning that both the description and the research files will not be publicly available until the embargo has expired.
Monash.figshare is indexed by search engines like Google, as well as the Library’s Search, and Trove platforms. Information from DataCite suggests that figshare content gets 10x more views in Google than any of the other DataCite DOI minting repositories.
However, just how discoverable your research is will depend on you!
When you upload an item to monash.figshare you will be required to add some descriptive information, including Title, Authors, Categories, Keywords, and Description. By taking a moment to ensure you are including useful and meaningful information aimed at a wide ranging audience, you will significantly increase the likelihood that your research will be discovered and reused.
All published records are publicly discoverable. Whether or not people can view and download your files will depend on whether you have published the files as open access, confidential, or with an embargo.
Only you can view your private research files before you publish. They are not visible or accessible by anyone else
However, if you are part of a monash.figshareProject, you can elect to allow project team members to view and download your unpublished research files. This is a feature designed to allow collaboration.
You can also allow others to view your private/unpublished records by using the Generate private link option and sharing it with specific people. You can revoke access via the private link at any time.
Figshare supports versioning for both items and collections. When changes are made to a published record this may cause a new version of the record to be created, but older version are still accessible to anyone viewing your published record.
There are a couple of changes that trigger versioning. These rules are a bit different between items and collections.
Provided it is a public figshare item, the following actions will trigger versioning when saving publicly:
Modifying the title
Adding new files
Removing confidentiality from files
Removing the metadata only flag and uploading files
Replacing the link associated with a linked item
Provided it is a public figshare collection, the following actions will trigger versioning, when saving publicly:
Modifying the title
Adding new items
Upgrading the item’s version linked to the collection
There is no limit on the size of the files you are uploading. However, if you are uploading very large files you may need to request a larger storage allocation, and it may take a while for the upload to complete. As a general guide, it takes approximately 10 minutes to upload 1GB.
Log in and navigate to your My Data area. When hovering over the storage bar you will see the option to request more. Enter the total storage quota you require and any additional comments that may assist your administrator when deciding on the modified storage amount. Upon submitting the Library will be notified and will review your request. Once approved your new quota amount will be visible in the storage bar.